Administrative Officer

Administrative Officer– UAE National Location – Abu Dhabi   Overview Provide confidential, efficient, and high-level administrative, secretarial, and analytical support to the Investment Department, ensuring smooth operations, strict confidentiality, and effective coordination with internal and external stakeholders.   Key Responsibilities Administrative & Operational Support Provide comprehensive administrative, secretarial, and analytical support to the Investment Department. Ensure the operational efficiency, organization, and confidentiality of the filing system and all related documentation. Maintain strict confidentiality of sensitive information with the highest level of discretion. Review administrative processes and develop internal procedures to improve efficiency, reduce waste, and optimize costs. Ensure optimal utilization and operational efficiency of shared office resources (printers, scanners, etc.) through timely coordination with relevant departments. Schedule, organize, and manage complex calendars, appointments, and meetings. Coordinate team registrations, logistics, and travel arrangements for missions, training, and official engagements. Organize logistics and prepare briefing packages for CIO and investment team missions. Meetings & Committees Support Prepare formats, templates, agendas, and supporting documentation. Schedule and coordinate all relevant committee and departmental meetings. Attend meetings as required, record accurate minutes, distribute minutes, and follow up on action items. Assist in the preparation of reports, presentations, and documents for committee meetings. Reporting, Documentation & Analysis Conduct research and collate, analyze, and summarize data for reports and presentations. Prepare, proofread, and finalize documents, presentations, proposals, and correspondence for the CIO and Investment Committee. Assist the Operations team in compiling and ensuring availability of required documentation for internal and external audits. Establish, coordinate, and maintain investment schedules and records. External Stakeholder Coordination Establish and maintain a comprehensive contact list of investment managers, consultants, custodians, and other investment service providers. Coordinate and schedule meetings with external investment service providers. Index, file, and maintain records of documents received during meetings with external parties.   Preferred Experience & Skills Bachelor’s Degree Secretarial Certification Microsoft Office Certification Minimum 10+ years of relevant experiencewithin the UAE (financial/investment background preferred) Minimum 7+ years of experienceproviding secretarial and administrative support to Executive Management Excellent verbal and written communication skills (English and Arabic) Strong research and analytical abilities Highly organized with strong multitasking capabilities Ability to work under pressure and demonstrate initiative Proactive, collaborative, and team-oriented approach   ID: ZC150578