Administrative officer-Office of Research- Abu Dhabi &Dubai (UAE Nationals)

Administrative officer-Office of Research- Abu Dhabi &Dubai (UAE Nationals) Job Summary To undertake a variety of administrative andprogrammanagementtaskswithinthe Innovation and Entrepreneurship Center. Also,to helpinplanning andorganizing programs and activities as wellascarryoutimportantoperational duties. Key Accountabilities • Aids in thePlanning,DevelopmentandCoordinationof all programs and materials at theCenter • Provides a rangeofbasicadministrativesupportfor the Innovation andEntrepreneurshipCenterincluding intheimplementation and marketing of programs • Acts as liaison betweentheOfficeandotherUniversity offices and external institutions • Supports incommunicatingandmaintainingapositive relationship with internalandexternalStakeholdersinaddressing inquiries and concerns. • Exercisesindependentjudgmentinbringinginformation, researching and resolvingproblems forthe Center. • Organizes,schedulesmeetings(booking,informingattendees about details) and preparestherequiredagenda inorder toprepare accurate meeting minutes anddistributethemto the attendees. • Processes paymentsandreimbursementsfortheCenter’s programs while adheringtointernalguidelinestomaintain appropriate records. • Acts as anofficecoordinatorforprogramming;maintains student files; respondstostudentinquiries;maintainsdatabase on students. • Preparescorrespondence,presentationsandreports,agendas, background materialsand minutes. • Works directlywithEntrepreneursformaterialsupport and coordination of activities when possible • Follows up andevaluatesprogramingbefore,duringand after execution • Performs other related duties as assigned bythe Director Degree of Independence/Complexity of Environment • Integrity, confidentialityanddiscretionareanabsolute must. • Very highdegreeofindependence,responsibilityand judgment. • Able to manage adiverseportfolioandworkload,delivering service with a sense of urgencytomeettime-framesand deliverables. • Acts as an ambassadorandrolemodelrepresentingthe Center with professionalism at the highest levels. • Able to manageahighlyambiguous,constantlychanging environment with a diversenetworkofkeystakeholders andpolicy makers. • Must be able todealwithsimultaneouslyoccurringdeadlines which may compete for time. Working Relationships/Impact of Interactions • Facilitatesactionanddecision-making,ensuringhigh quality outcomes. • Effectively represents the interests of ZU management. Education & Experience Requirements Must possess a bachelor’s degreeinEntrepreneurship/Marketingorarelated field from anaccreditedinstitution with a minimum of2yearsrelevant experience or anequivalentcombination of education and experience. Essential Requirements: • Excellent organization and time-management skills • Outstandingcommunication,interpersonalandleadership skills • Outstanding verbal and written communication • Detail-oriented and efficient • Ability to work andcommunicatewithallmanagement levels • Entrepreneurship or ProgramManagementExperience preferred Competencies Customer Focused – The ability to discover the needs of internal and external customers and strive to deliver services and products to meet these needs in a professional and courteous manner. Results Orientation – The ability to set and accomplish challenging goals, maintain focus, intensity and optimism in achieving results that are consistent with the organization’s objectives. Resource Management – The ability to leverage organizational resources effectively and works towards standards of excellence in achieving organizational goals and strategies. Accountability – The ability to actively accept the responsibility for the job obligations, own decisions and actions. Teamwork / Networking – The ability to effectively work with and support others as part of a team, both within and across functions, and building and maintaining positive relationships at all levels with cultural sensitivity, showing respect & effectively working with diversity. Effective Communication & Influencing – The ability to listen, speak, explain, persuade and influence others by expressing thoughts and views concisely, effectively and appropriately in a range of different settings to hold their attention and achieve desired impact. Statements in this document are intended to reflect,ingeneral,theroleand responsibilities of the position and are nottobeinterpretedastotally inclusive.