Executive Assistant & Operations Manager

Job Summary We're seeking an experienced Executive Operations Manager to oversee and coordinate the company's daily operations while serving as the primary operational support to the Founder. The successful candidate will be responsible for ensuring effective execution across departments, improving internal processes, coordinating business operations, and supporting strategic initiatives. This position requires a highly organized, proactive, and solutions-driven professional with strong operational, administrative, and project management capabilities. Key Responsibilities Executive Operations Support the Founder in the execution of strategic business initiatives and day-to-day operations. Coordinate and monitor the progress of company-wide projects, ensuring deadlines and deliverables are achieved. Prepare executive reports, meeting agendas, minutes, and follow-up action plans. Manage executive correspondence and confidential business documentation. Prioritize operational matters and ensure timely execution of assigned tasks. Act as the primary coordination point between the Founder and internal departments. Business Operations Develop, implement, and continuously improve operational processes and standard operating procedures (SOPs). Monitor business performance and identify operational inefficiencies Coordinate cross-functional activities between Sales, Marketing, Finance, Logistics, Warehouse, and external partners. Ensure operational compliance with company policies and procedures. Support business expansion projects and new operational initiatives. Project Management Plan, coordinate, and monitor multiple projects simultaneously. Track project milestones and maintain project timelines. Identify operational risks and recommend practical solutions. Prepare regular project status reports for management. Ensure all projects are delivered within agreed timelines. Human Resources & Administration Coordinate recruitment activities, including CV screening, interview scheduling, candidate communication, and onboarding Maintain employee records, probation tracking, leave records, and HR documentation. Assist in employee performance review coordination. Support the implementation of internal HR policies and procedures. Manage office administration and ensure smooth daily office operations. Government & Corporate Administration Coordinate with government authorities and external service providers regarding company administrative requirements. Monitor the renewal of company licenses, visas, labor documents, Emirates IDs, insurance policies, and other statutory requirements. Maintain organized corporate records and compliance documentation. Liaise with banks, legal consultants, auditors, insurance providers, and government service centers when required. Finance Coordination Coordinate with the Finance Department regarding invoices, payment schedules, receivables, and operational expenses. Organize financial documentation and maintain accurate administrative records. Support budget tracking and operational cost monitoring. Assist in preparing operational reports related to financial activities. Procurement & Supply Chain Coordination Coordinate with suppliers regarding quotations, purchase orders, deliveries, and shipment schedules. Monitor inventory levels and support stock planning. Coordinate logistics, customs clearance, and product delivery timelines. Follow up with suppliers to ensure timely completion of orders. Marketing & Business Development Support Coordinate with the Marketing team to ensure timely execution of campaigns, events, exhibitions, and product launches. Support distributor, salon, clinic, and strategic partner communications. Assist in preparing business proposals, presentations, and market research reports. Coordinate business meetings and partnership discussions. Qualifications Bachelor's Degree in Business Administratio