Full-Time Administrative & HR Assistant

Roles & Responsibilities – Admin Receptionist & HR CoordinatorFront Office & Reception Serve as the first point of contact for visitors, clients, vendors, and employees. Greet visitors professionally and manage visitor registration and access control . Handle incoming calls, emails, and couriers; route them accurately and promptly. Maintain front desk discipline, professionalism, and confidentiality at all times. Coordinate meeting room bookings and basic meeting arrangements. Administrative Responsibilities Provide day-to-day administrative support to management and departments. Manage office stationery, supplies, and inventory; raise purchase requests when required. Maintain organized filing systems (physical and digital) for admin and HR records. Coordinate with vendors for office maintenance, utilities, housekeeping, and services. Ensure administrative tasks are completed end-to-end within timelines . HR Coordination & Support Assist HR in employee onboarding and offboarding processes. Coordinate collection of joining documents and maintain employee personal files . Support HR in attendance, leave coordination, and record updates . Assist in preparing and issuing HR letters (offers, confirmations, memos, notices) as instructed. Coordinate with HR/PRO for visa, insurance, and compliance documentation . Follow-up & Task Management Track assigned tasks and ensure timely completion without repeated follow-ups . Adhere strictly to target dates and deadlines . Proactively escalate delays or issues to the reporting manager. Avoid leaving tasks incomplete or unattended without approval or proper handover. Communication & Reporting Maintain clear, professional, and timely communication with all stakeholders. Provide regular task status updates without waiting to be asked. Seek clarifications when required and implement instructions accurately . Maintain written records and confirmations where necessary. Professional Conduct & Workplace Ethics Demonstrate professional behavior, discretion, and teamwork . Maintain confidentiality of employee information and company data. Raise concerns or challenges through appropriate internal channels (HR/Reporting Manager). Uphold company values and contribute positively to the workplace environment. Key Skills & Competencies Strong communication and coordination skills Good organizational and time-management abilities Basic knowledge of HR and administrative processes Proficiency in MS Office (Word, Excel, Email) Ability to multitask and work independently Performance Expectations Ownership and accountability for assigned responsibilities Accuracy and quality in execution, not just task completion Proactive communication and follow-up Alignment with company policies and UAE Labour Law Job Type: Full-time Pay: AED3,000.00 - AED5,000.00 per month Application Question(s): Do you have relevant experience for the mentioned position? Are you available in UAE? Can you join immediately? Education: Bachelor's (Required) Experience: Admin Receptionist & HR Coordinator: 5 years (Required) Language: Hindi and English (Required)