Project Design Coordinator

This is a coordination-focused role for a highly organised individual who can keep studio actions, deliverables, meetings, submissions and follow-ups moving clearly. The Project Coordinator supports the studio by maintaining project information, tracking decisions, recording actions and ensuring that internal teams, consultants and owning-entity stakeholders remain aligned. Key Responsibilities • Maintain project trackers covering actions, deliverables, decisions, risks, issues, submissions and follow-ups. • Prepare agendas, attend meetings, capture concise minutes and ensure actions are assigned, circulated and closed out. • Track consultant deliverables, pending responses, comments, information requests and overdue items. • Organise project files, drawing registers, reports, presentations, references and incoming / outgoing information in line with studio standards. • Support senior team members by keeping priorities visible and helping ensure deadlines are not missed. • Prepare concise progress updates, status summaries, trackers and weekly notes for internal review. • Carry out basic completeness checks on submissions, drawings, schedules and presentation material before review or issue. • Assist with the implementation and maintenance of studio / project management platforms such as Click Up or similar. Required Experience and Capability • 2–6 years of experience in project coordination, design coordination, architecture or a related built-environment role. • Architectural training or experience in a design studio, consultant office or developer environment is preferred. • Strong organisational skills and comfort managing trackers, deadlines, follow-ups and multiple live tasks. • Good understanding of common design documentation, drawing sets, submissions, minutes and consultant workflows. • Proficiency in Microsoft Office; experience with Click Up, Asana, Monday.com, Notion or similar tools is beneficial. • Clear written and spoken English, with concise communication and strong attention to detail. Personal Attributes • Reliable, proactive and disciplined. • Comfortable following up without becoming heavy-handed. • Able to bring order to a fast-moving design environment. • Practical, discreet and good at making information visible.