Office Manager - Urban Core (REQ457)

The Office Manager will oversee day-to-day office management and provide administrative and project coordination support across the Urban Core development program. This is an integrated mixed-use development and ideally the candidate will have experience in an Office Manager type role with a client-side developer or international PMC/PMO working on similar mega/gig projects. The role will ensure efficient office operations, support project teams, and drive effective coordination between internal stakeholders, consultants, contractors, and service providers.

Key Responsibilities

Office Management

• Manage daily office operations and administrative activities across the project office.
• Coordinate facilities, workspace allocation, supplies, vendor services, and office logistics.
• Maintain a professional, efficient, and well-organized working environment.
• Support onboarding, visitor management, and administrative processes.

Project Coordination

• Coordinate meetings, workshops, and stakeholder engagements across multiple workstreams.
• Track actions, decisions, and key deliverables, ensuring timely follow-up.
• Support project reporting, presentations, and documentation management.
• Maintain project calendars, stakeholder contact lists, and communication records.
• Act as a central coordination point between project teams, consultants, and external partners.

Document & Administrative Support

• Ensure project documentation is accurately maintained and stored.
• Assist in preparing reports, correspondence, meeting minutes, and executive briefing materials.
• Support procurement, contract administration, travel arrangements, and expense management as required.

Requirements

Candidate Profile

• Bachelor's degree or Diploma in Business Administration, Project Management, or related field.
• 7+ years' experience in office management, project coordination, executive administration, or similar roles.
• Experience supporting large-scale commercial office, mixed-use, real estate, development, construction, or infrastructure projects.
• Strong organizational, stakeholder management, and multitasking skills.
• Proficient in Microsoft Office Suite, document management systems, and project coordination tools.
• Strong written and verbal communication skills in English.

Key Attributes

• Highly organized and detail-oriented.
• Proactive and self-directed.
• Strong interpersonal and coordination capabilities.
• Able to manage multiple priorities within a fast-paced project environment.
• Professional, discreet, and service-oriented approach.