Role Title: - OFFICE MANAGER
ABOUT THE ROLE
We are a healthcare investment fund and studio. Our new Lower Parel office is a high-energy environment with 12+ team members working on multiple healthcare start-ups and will be buzzing with a lot of guest founders, investors and healthcare executives. We are looking for a sharp, polished, and proactive Office Administrator & Front Desk Attendant to be the face and operational backbone of our office. This is a high-trust role that requires exceptional interpersonal skills and a strong sense of ownership.
KEY RESPONSIBILITIES
A. Front Desk & Client-Facing
- Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area
- Coordinate visitor logistics including parking slot allocation, and building access
- Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required
B. Internal Operations & Administration
- Maintain a tracker for recurring expenses, subscriptions, and monthly office cost summaries for reporting to central finance team. Maintain filing systems for office documentation
- Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing
- Oversee pantry and office supply inventory; raise purchase requests proactively
- Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met
- Maintain records of daily petty cash expenses and submit periodic statements
- Manage courier and dispatch register track inbound and outbound documents and parcel
C. Managing Multiple Calendars
- Liase and work with our heads across locations to book meetings for them
- Manage calendars without any overlap and proactively
D. Organise Offsites and Events
- Work with the internal team to give options on vendors and coordinate events
- Proactively take initiatives to setup and ccordinate orders for internal dinners etc.,
Requirements
Educational Background
- Graduate in any discipline (BA / B Com / BMS / Hotel Management or equivalent)
- Proficiency in MS Office Suite: Basic Excel, Word, and Outlook is a must Experience
- 4-5+ years in a front desk, office admin, executive assistant, or office management role
- Familiarity with vendor management and basic bookkeeping. Bill management is a strong plus
Skills & Attributes
- Fluent verbal and written communication in English; Hindi proficiency required; Marathi is a plus.
- Ability to multitask and remain composed under pressure during high-activity periods
- Willingness to be available on weekends occasionally for important meetings (prior notice will be given)
- This is a full-time, on-site role. No work from home
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