Sales Operations Specialist - Light Mobility | Vespa

To support the Light Mobility Sales division by managing end to end purchasing operations through SAP, ensuring procurement compliance, and delivering accurate sales reporting and analysis that enables data driven commercial decisions.

Duties & Responsibilities:

1. Procurement & Purchase Management:

• Create and process Purchase Requisitions (PRs) in SAP for operational and commercial requirements, ensuring proper cost center and budget allocation at the point of creation.
• Convert approved PRs into Purchase Orders (POs) in line with company procurement policies and approval authority matrices.
• Monitor PR and PO approval workflows to ensure timely processing and escalate delays when necessary.
• Track PO status throughout the full cycle — from creation through goods receipt and invoice processing / maintaining visibility at every stage.
• Reconcile purchase orders against supplier invoices and delivery confirmations, resolving discrepancies in coordination with relevant stakeholders.
• Maintain accurate and audit-ready purchasing records and documentation within SAP

1. Cross-functional Coordination:

• Coordinate with the Procurement and Finance departments regarding budget availability, cost center allocations, and purchasing requirements.
• Liaise with vendors and internal teams to resolve PO or delivery-related issues in a timely manner

1. Sales Reporting & Analysis:

• Prepare regular sales reports covering key performance metrics for the Light Mobility division.
• Analyze sales trends, variances, and pipeline data to support the Sales Director in decision-making.
• Maintain and update sales trackers and dashboards as required.

Requirements

• Bachelor's degree in business Administration, Commerce, or a related field.
• 2 to 4 years of experience in sales operations, procurement coordination, or a similar role preferably within the automotive sector or FMCG sector.
• Hands-on experience with SAP (PR/PO workflows is a must).
• Proficiency in Microsoft Excel; Power BI or similar reporting tools is a plus.
• Strong attention to detail and ability to manage multiple priorities simultaneously.
• Good communication and coordination skills across departments.