Executive Assistant

We are looking for a proactive and highly organized Executive Assistant to join a dynamic working environment, providing dedicated professional and personal support to a prominent entrepreneur and investor. The role involves managing day-to-day administrative priorities, coordinating schedules and communications, overseeing follow-ups, and supporting ongoing business initiatives and personal matters. The ideal candidate will be a reliable and resourceful individual who can work independently, anticipate needs, manage competing priorities, and ensure that commitments and responsibilities are handled efficiently. This position requires a high level of discretion, attention to detail, and the ability to build a trusted working relationship with the executive.

Responsibilities

• Manage and coordinate the executive's calendar, meetings, appointments, and scheduling priorities.
• Monitor and organize incoming communications, highlight important matters, and assist with drafting responses and managing follow-ups.
• Prepare meeting agendas, briefing materials, and relevant background information ahead of scheduled meetings.
• Take concise meeting notes, document key decisions, and track action items to ensure timely follow-through.
• Coordinate business and personal travel arrangements, itineraries, and related logistics.
• Support the coordination of ongoing business initiatives and projects, tracking progress, deadlines, and outstanding tasks.
• Maintain organized trackers and dashboards to monitor priorities, commitments, and progress against quarterly and annual objectives.
• Coordinate with internal and external stakeholders to gather updates, communicate priorities, and ensure tasks are completed on time.
• Conduct research, prepare summaries, and organize information to support executive decision-making.
• Assist with personal administrative matters, appointments, reservations, gifts, and other arrangements as needed.
• Proactively identify pending matters, anticipate upcoming priorities, and address tasks requiring attention.
• Handle sensitive personal and professional information with the highest level of confidentiality and discretion.

Requirements

• 2–3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.
• Excellent command of written and spoken English; Arabic proficiency is a strong advantage.
• Strong organizational and time-management skills, with the ability to prioritize and manage multiple responsibilities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and Notion.
• Familiarity with productivity and project management tools is an advantage.
• Strong attention to detail and the ability to maintain accurate records and follow up on outstanding matters.
• Ability to work independently, take initiative, and exercise sound judgment without constant supervision.
• High levels of professionalism, integrity, discretion, and confidentiality.
• Adaptability and flexibility when handling changing priorities and both professional and personal responsibilities.
• Ability to work in a hybrid arrangement, with 2–3 days per week onsite in Bahrain.