Admin Coordinator

PetroApp is looking for an organized and proactive Admin Coordinator to support the smooth day-to-day operations of the office. The ideal candidate should have strong organizational and communication skills, attention to detail, and the ability to manage multiple administrative tasks efficiently while responding to daily operational needs.

Key Responsibilities

• Maintain proper records of office supplies, purchases, and related expenses.
• Coordinate office maintenance requirements, repairs, and facilities-related issues.
• Monitor office equipment and facilities to ensure they remain functional and in good condition.
• Report and escalate urgent maintenance or safety concerns to the responsible team.
• Ensure that office utilities and services are available and operational when needed.
• Coordinate the delivery of documents, work papers, and other office-related materials between PetroApp's Egypt office and other designated office locations.
• Ensure that important documents are delivered securely and on time.
• Keep accurate records of petty cash transactions and retain supporting receipts and invoices.
• Submit expense reports and petty cash reconciliations in accordance with company policies.
• Obtain the required approvals before making purchases or incurring expenses.
• Coordinate with suppliers and service providers to obtain quotations and arrange purchases.
• Follow up on purchase requests, deliveries, invoices, and payments with the relevant internal teams.
• Maintain organized records of suppliers, quotations, and service agreements.
• Ensure purchases comply with approved budgets and internal procedures.
• Support the Administration and Operations teams with daily administrative tasks and special requests.
• Assist with office setup, employee workplace requirements, and internal company activities when needed.
• Maintain organized administrative records and documentation.

Requirements

Qualifications & Requirements

• Bachelor's degree in Business Administration or a related field is preferred.
• 1 year of experience in office administration, facilities coordination, or a similar role.
• Good organizational, time-management, and multitasking skills.
• Strong communication and interpersonal skills.
• Basic knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Experience coordinating with suppliers, service providers, and maintenance teams.
• Basic understanding of petty cash management, expense tracking, and documentation.
• Ability to work independently, take initiative, and solve day-to-day operational problems.
• Flexibility to handle urgent requests and occasional work-related errands.

Benefits

• Private Health Insurance
• Performance Bonus
• Career Growth and Development Track